Logistics Executive

Job Responsibilities:

• Monitor import shipments in collaboration with forwarding agents, control towers, and supply planning teams to ensure agreed service levels are met.
• Receive shipping documents and reports from 3PLs, verify accuracy, and perform goods receipt in the system.
• Reconcile inventory with 3PL to maintain high inventory accuracy.
• Manage and document inventory write-offs.
• Serve as the primary contact for inventory availability for the commercial business.
• Monitor supply levels and provide weekly reports.
• Provide administrative support to the logistics and supply chain team.
• Prepare accurate and timely reports for local and regional teams.
• Raise and manage purchase orders, particularly for 3PL and vendor services.
• Verify payments, perform goods receipts, and manage financial tabulations.
• Ensure compliance with internal Quality and EHS standards.
• Support internal and external audits as required.
• Coordinate redressing activities with planning, co-packers, marketing, and warehouse teams.
• Manage customs broker performance and billing processes.
• Handle TPO and vendor billing related to the CS&L team.
• Oversee pallet utilization both internally and with preferred distributors.
• Conduct bi-annual stock counts independently with 3PL partners.

Scope of Accountability

• Responsible for the proactive management of freight forwarders and customs clearance service providers to meet customer service levels.
• Lead continuous improvement initiatives with logistics service providers and sites to optimize logistics spend.
• Communicate inventory availability dates to the commercial team to manage customer expectations.
• Ensure supplier invoices are processed in line with agreed commercial terms.
• Must be capable of working independently and managing priorities with minimal supervision.

Required Qualifications & Experience

A. Educational Background:

• Minimum: Diploma in Logistics, Transportation, or related field.

B. Experience:

• At least 1–2 years of relevant experience in logistics and warehouse operations.

C. Skills & Competencies:

• Strong understanding of logistics operations, especially inbound freight and planning.
• Proficiency in SAP, particularly in the Warehouse & Distribution modules.
• Familiarity with warehouse management systems (e.g., JDE) is a plus.
• Ability to collaborate effectively with logistics service providers to drive performance improvements.
• Solid communication skills.
• Basic finance knowledge for invoice verification and payment processing.
• Detail-oriented and proactive approach to supply chain tasks.